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The constitutional amendments are required should HSSC wish to be registered as a Community Amateur Sports Club (CASC), and receive discounted council tax. There has been much discussion on the roposed changes, and the impact they would have on HSSC. Primarily, the main issue is that once a CASC, always a CASC - there is no de-registration. Download the proposed Consitution as a PDF |
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1.
Name The
name of the Club shall be “Hythe & Saltwood Sailing Club.” 2.
Burgee The Club burgee shall be a dark blue spinnaker shaped badge outlined in yellow, containing the letters HSSC, the two "S"s being formed from stylised seahorses coloured white. The letters "H" and "C" being coloured yellow. 3.
Object The
object of the Club is to provide facilities for and promote participation of
the whole community in the sport of sailing, the scope of which shall be
recommended by the management Committee and decided by the members in
General Meeting. 4.
Eligibility Any
amateur of either sex who is keen and interested in the object of the Club
is eligible as a candidate for membership.
In these rules a member is referred to in the masculine form (e.g.
his) whether or not that member is male. 5.
Non-profit Making All surplus income or profits are re-invested in the club. No surplus or assets will be distributed to members or third parties. 6.
Dissolution Upon
dissolution of the club any remaining assets shall be given or transferred
to another registered CASC, a registered charity or the sport’s governing
body. 7.
Membership 7.1
Membership of the club shall be open to all persons irrespective of
ethnicity, nationality,
sexual orientation, religion or beliefs; or of age, sex or disability except
as a necessary consequence of the requirements of Sailing as a particular
sport. 7.2
Every candidate for membership shall be nominated by one member and
seconded by another and his name and address and any other particulars the
Management Committee may require shall be sent to the Membership Secretary. 7.3
Members other than honorary members may be elected at any meeting of
the Management Committee convened for that purpose. 7.4
Candidates may be, and on the request of any one member of the
management Committee shall be elected by ballot.. 7.5
The Club, on the recommendation of the Management Committee, may in
General Meeting elect Honorary Members. 7.6
Every member on joining the Club impliedly undertakes to comply with
the Club constitution, byelaws, general safety policy and any other rules
decided by the Management Committee from time to time (refer 10.1.3).
Any refusal or neglect to do so, or conduct which in the opinion of
the Management Committee is either unworthy of a member of otherwise
injurious to the interests of the Club, shall render a member liable to
expulsion. 7.7 The Club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or Sport into disrepute. Appeal against such a decision may be made to the Club’s members and decided by a majority vote. 7.8
The vote on a resolution for expulsion shall be by ballot and the
resolution shall only be carried if not less than three quarters of the
Management vote in favour of the resolution. 8.
Type of Membership The
classes of membership shall be: 8.1
FAMILY MEMBERSHIP
(to include husband and wife, or cohabiting partners, and any children under
the age of 18 years). 8.2
INDIVIDUAL MEMBERSHIP 8.3
STUDENT MEMBERSHIP (age
over 18 years on the 1 January or the current year) 8.4
CADET MEMBERSHIP (Age
14 years but under 18 years on 1 January of the current year. 8.5
CORPORATE MEMBERSHIP 8.6
ASSOCIATE MEMBERSHIP (by
election of the Management Committee) 8.7
TEMPORARY MEMBERSHIP (open
to visitors who are members of another similar club or association. 8.8
HONORARY MEMBERSHIP (by
election of the members in General Meeting) 8.9
EXISTING LIFE MEMBERS 8.10
FAMILY SOCIAL MEMBERSHIP (to
include husband and wife, or cohabitating partners, and any children under
the age of 18 years ) 8.11
INDIVIDUAL SOCIAL MEMBERSHIP 9.
Joining Fees and Subscriptions 9.1
There shall be a joining fee of such amount at the Management
Committee may from time to time prescribe. 9.2
The annual Club subscription is payable on election and on 1 January
each year, and the amount shall be decided by the members at the Annual
General Meeting. The amount of
boat and board storage fees shall likewise be decided by members at Annual
General Meeting and be payable on election and 1 January each year. 9.3
Any existing member who has not paid his Club subscription by the 31
March shall not be entitled to join in the Club’s activities and may be
requested by the Management Committee to pay the same within fourteen days,
and if this subscription is not paid his name may be removed from the list
of members by the Management Committee, similarly any member who has not
fully paid his boat/board storage fee shall be liable to the conditions set
forth on the Application Form regarding the potential sale of craft. 9.4
No members shall in any year be entitled to exercise any rights or
privileges of membership until his joining fee and subscription for that
year and all arrears (if any) are paid. 9.5
A member elected after 1 October in any year who shall have paid his
subscription for that year shall not be required to pay any subscription for
the following year.
10. Organisation
and Management 10.1
The Club shall promote and organise sea sport in accordance with the
objects of the Club under the general direction of the Management Committee. 10.2
The Club shall provide the general facilities of the premises and
overall administration to enable the activities to function. The club shall
raise revenue to provide the facilities by means of membership subscriptions
paid by all members, contributions from the bar and galley catering and any
other means that may be decided from time to time by the Management
Committee. 10.3
The activities of the Club shall be self-financing as far as
practically possible and shall not require general club funds to support
operations. 10.4
The Club may from time to time make grants to finance specific items
or expenditure as may be decided by the Management Committee. 11.
Officers 11.1
The Flag Officers of the Club shall consist of a Commodore, Vice
Commodore, plus a Rear Commodore for each activity undertaken by the Club. 11.2 The Officers of the Club shall be an Honorary Secretary, an Honorary Treasurer, a Membership Secretary, a Publicity Officer and a Social Secretary. 11.3
Officers shall be elected by ballot at the Annual General Meeting in
each year to hold office until the conclusion of the next Annual General
Meeting. 11.4
The retiring Officers shall be eligible for re-election, except that
retiring Flag Officers shall not be eligible for re-election after three
consecutive years of service in the office they are holding without a break
of at least one year. 11.5
No candidate for election to any office other than retiring officers
shall be proposed unless the name of such candidate, and his proposer and
seconder, shall have been sent to the Honorary secretary at least seven days
prior to the Annual General Meeting (unless no candidates have been proposed
by that date, and are subsequently elected by the members in Annual General
Meeting, having been selected from those present at the meeting). 12.
Committees 12.1
Management Committee – Composition and Responsibilities. 12.1.1
The Management Committee shall consist of the Flag Officers and the
Officers of the Club. 12.1.2
The Management Committee shall control and maintain all affairs,
funds and property of the Club and shall have power to appoint
sub-committees for specific purposes and to appoint Trustees of any property
of the Club. 12.1.3
The Management Committee shall make such byelaws, rules and
regulations, as they deem necessary and appropriate for the good management
of the Club and safety of the members. 12.1.4
The Honorary Treasurer shall keep a complete and accurate account of
the Club’s finances including the activities finances. 12.2
Club
Registration Committee. 12.2.1
The Club Registration Committee (House Committee) shall compromise
the Vice Commodore plus at least five Club members (the exact number to be
determined by the Management Committee) 12.2.2
The House Committee shall be responsible for the administration of
the Club Registration Certificate (unless otherwise undertaken by the
Honorary Secretary) and all matters connected with the provision of catering
services to the Club and the maintenance of the Club’s premises. 12.2.3
The House Committee shall recommend to the Management Committee rules
and byelaws appropriate to the good administration of the Club Registration
Certificate. 12.2.4
The House Committee shall comply with and administer such directions
and rules as may be from time to time laid down by the Management Committee. 12.3
Activity
Committee(s) 12.3.1
There shall be a Committee responsible, for each activity undertaken
by the Club, which shall comprise a Rear Comodore, and at least five Club
members who undertake that particular activity. 12.3.2
The Activity Committee(s) shall organise and be responsible for the
Club’s sporting activities. 12.3.3
The Committee(s) shall be responsible for the maintenance in good
working order of all equipment pertaining to their particular activity, and
be responsible for providing the Management Committee with various
information when required. 12.3.4
The Committee(s) shall be responsible for arranging programme of
events for the calendar year following in time for consideration by the
Management Committee and subsequent publication early in the calendar year. 12.4
Frequency of
Meetings 12.4.1
The Management Committee shall meet separately at least eight times
in each year. The Activity
Committee(s) and House Committee shall meet as often as deemed necessary by
the Management Committee. 13.
Elections of Committees 13.1
The Activity Committee(s) shall be elected by the members undertaking
that particular activity preferably prior to the Annual General
Meeting each year and shall have effect until the conclusion of the Annual
General Meeting in the following year. 13.2
The House Committee shall be elected by the members at the Annual
General Meeting each year and shall have effect until the conclusion of the
Annual General Meeting in the following year. 13.3
Candidates for election to the House Committee shall be those members
of the retiring Committee who offer themselves for re-election and such
other members of the Club whose nominations, duly proposed and seconded by
members of the club in writing, have been sent to the Honorary Secretary at
least seven days prior to the Annual General Meeting (unless no candidates
have been proposed by that date, and subsequently elected by the members in
Annual General Meeting, having been selected fro those present at the
meeting) 13.4
If the numbers of candidates duly proposed and seconded exceeds the
number of vacancies required by the Management Committee, the election shall
be by ballot. 13.5
If a casual vacancy occurs by death or resignation the committee
shall co-opt a member to fill the vacancy. 13.6
At the Annual General Meeting in each year a member shall be
appointed as Honorary Auditor whose duty it shall be to audit, the accounts
of the club for the current year. In
the event that, he is unwilling or unable to act the Management Committee
shall appoint a substitute. 14.
General Meeting 14.1
An Annual General Meeting shall be held at a venue in Hythe to be
named and on a day in the month of November to be decided by the Management
Committee. The Honorary
Secretary shall, at least fourteen days cler before the date of such
Meeting, post or deliver to each member (to the address last recorded on the
Club’s membership database) notice therefore and of the business to be
brought forward thereat. 14.2
No business except adoption of the accounts; the election of
Officers, Committees and Honorary Auditor; the amount of the forthcoming
years membership and boat/board storage fees and any other business that the
Management Committee may order to be inserted in the notice convening the
Meeting, shall be discussed at such Meeting unless notice thereof be given
to the Honorary Secretary before the 1 October prior to such Meeting. 14.3
The Management Committee may, on giving fourteen days notice, call a
General Meeting of the Club for the specific business, the nature of which
shall be stated in the notice convening the meeting and the discussion of
such Meeting shall be confined to that business only. 14.4
The Management Committee shall also call a General Meeting on the
written request of twelve members or one fifth of the total voting
membership which ever shall be the lower. 14.5
At a General Meeting of the Club each member, other than an Honorary
member and a Cadet member, shall have one vote, Corporate Membership shall
have one vote per subscription. Honorary
Members and Cadet Members shall be entitled to attend a General Meeting but
shall have no vote. In the case
of equality of votes the Commodore shall have the casting vote. 14.6
No member shall nominate any person to hold office unless and until
he has ascertained that the person so nominated is willing to serve 14.7
Twenty members shall constitute a quorum. 15.
New Rules, Amendments and Alterations 15.1
Notice of any alteration or addition to the rules intended to be
proposed by a member and supported by one or more others of the club shall
be given to the Honorary Secretary in writing before the 1 October if the
same is to be proposed at the Annual General Meeting or a least one month
before any Special General Meeting at which the same is to be brought
forward, and the full particulars of any such proposed alterations or
additions shall be set out in the notice convening the meeting. 15.2
All such proposed alterations or additions and amendments to them
which may be proposed and seconded shall be put in the vote of the Meeting
and provided that on a show of hands, or if demanded on a poll, more than
two thirds of the votes cast shall be in favour of any proposed alterations
or additions or amendments then the same shall be deemed to be carried. 16.
Interpretation Any
dispute over the interpretation of the rules shall be decided on by the
Management Committee and, in the event of equality or voting the Commodore
shall have the casting vote.
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